Net profit · income minus deductions
Income by brand
Needs Attention
If a date lands on a weekend or holiday, it moves to the next business day.
Client Income
Every payment received, by brand. Record refunds as a minus amount. Processing fees (Stripe, Square) count as a deduction automatically.
| Client | Date | Brand | Invoice | Paid with | Amount | Fees |
|---|
Business Expenses
Marketing, tech, equipment and everything else it takes to run the business. Repeating costs count every month or year until you mark them cancelled. A one-time credit or refund can be a minus amount.
| Vendor | Category | Brand | Repeats | Receipt | Amount | In year |
|---|
Mileage Log
Shoots, client meetings, classes and supply runs. Total miles go on your CPA Layout. The dollar amount is only deducted if your vehicle method is the IRS mileage rate (Accountable Plan → settings).
| Purpose | Date | Brand | Route | Miles | Amount |
|---|
Tax Center
Deductions grouped the way they appear on E & E Media's S-corp return (Form 1120-S). Hand these exports to your accountant. This organizes your records; it isn't tax advice.
Deductions by tax line
| Form & line | Category | Booked | Deductible |
|---|
Contractors & 1099s
| Contractor | Paid | 1099-NEC |
|---|
Equipment purchases
Form 4562| Item | Date | Cost |
|---|
Your accountant chooses depreciation or Section 179 for each item.
CPA Layout
The same month-by-month layout your CPA uses, filled in automatically from your Expenses and Mileage. Amounts are what you paid; your CPA applies any limits, such as 50% on meals.
Accountable Plan
Home office and phone costs you pay personally, reimbursed by E & E Media. Type each month's actual bill in the grid; it saves when you leave the box. The business share below is what counts as a deduction.
Home & vehicle settings
For the selected yearActivity History
Every add, edit and delete, newest first. The database writes this record itself; it can't be edited from here.
| Details | When | Where | Action |
|---|
Admin Settings
Tax set-aside, the 1099 threshold, IRS mileage rates, importing Caliber's technology costs, and security.
Tax planning
IRS mileage rates
| Year | ¢ per mile | Note |
|---|
The IRS announces each year's business rate in December. Add it here when it's published.
Import technology costs from Caliber
- Open the Caliber Supabase project → SQL Editor, and run:
select id, category, vendor, description, amount, start_date, frequency,
cancelled_on, payment_method, receipt_ref, notes
from public.deductions
where category = 'Tech'
order by start_date;
- Under the results, choose Export → Download CSV.
- Choose that file below. Each cost is booked to E & E Media and keeps its repeat schedule. Importing the same file twice won't create duplicates.
Security
Signing in needs your password plus a code from your authenticator app. The database itself refuses every request without both, and you're signed out after 30 minutes of inactivity.